If you hold a Personalised Employment Pass (PEP), find out about the mandatory annual notification and how to notify us of certain changes.
Declaring annual salary
As a PEP holder, you need to declare to MOM your annual salary by 31 January each year.
If your pass was issued on 31 December 2023 or before, you will need to submit your annual notification in 2025. New PEP holders whose passes were issued from 1 January 2024 will only be required to submit their notification in 2026.
If your PEP was issued on:
- 1 May 2023, you need to declare your annual salary for 2024 by 31 January 2025.
- 1 September 2024, you need to declare your annual salary for 2024 by 31 January 2026.
If you are required to declare your annual salary in the upcoming exercise, you will receive our email notification. Please ensure that you submit your annual notification promptly, otherwise your PEP status may be affected.
How to submit the declaration
The PEP annual salary notification exercise for Year 2025 has concluded. Our next annual notification exercise will take place from 1 Jan to 31 Jan 2026. If you are required to submit your annual salary notification, you will be notified by January 2026 via email.
How to calculate you fixed annual salary for the declaration
Fixed annual salary = fixed monthly salary × number of months worked in the calendar year.
You worked with Company A from 1 January 2023 to 30 April 2023, earning a fixed monthly salary of $22,500. You were unemployed for 2 months and started employment with Company B from 1 July 2023 to 31 December 2023, earning a fixed monthly salary of $30,000.
Your fixed annual salary earned is:
| Company |
Fixed monthly salary |
Months worked |
Fixed annual salary |
| A |
$22,500 |
4 |
$22,500 x 4 = $90,000 |
| B |
$30,000 |
6 |
$30,000 x 6 = $180,000 |
Total fixed annual salary earned for Year 2024 = $90,000 + $180,000 = $270,000
If you no longer meet the
requirements, you will need to cancel your PEP.
You will need to notify us in these situations:
You need to notify us within 1 week if you have:
- Started employment.
- Left employment.
- Changed employers.
| If you are the |
Notify us using |
| PEP holder |
|
| Employer or employment agent |
Online form for employer or employment agent
|
You need to inform us within 7 days of any change in your local contact person's details.
You need to update us within 2 weeks of changing your residential address or mobile number. Otherwise, you may be penalised.
How to update:
- (For address updates) Ensure that the new address meets the relevant housing requirements.
- Log in to EP eService to update the address or mobile number. The update is immediate.
- Print the acknowledgment page and keep it with your pass card.
Changes to passport number and expiry date
You can update your passport number and expiry date instantly using EP eService. Written requests to update these two details will no longer be accepted.
If you wish to clear immigration using the automated gates at local checkpoints, you can do so 4 working days after making the update.
Changes to other particulars
Submit your request online, together with the required supporting documents.
| Personal particulars |
Supporting documents |
| Name |
- Passport
- Documents to verify the change in name, e.g. deed poll, marriage certificate
|
| Nationality/Citizenship |
|
| Date of birth |
- Passport
- Birth certificate showing date of birth, country/region of birth and country/region of origin
|
| Marital status |
- Passport
- Documents to show the change in marital status, such as marriage certificate or divorce papers
|
| Sex |
|
| Country/Region of birth or origin |
- Passport
- Birth certificate showing date of birth, country/region of birth and country/region of origin
|
| Malaysian ID details |
- Passport
- Front and back copy of Malaysian identity card
|
Your request will be processed within 7 working days. We will email you the outcome.
Use this
online form to inform MOM if there is a change in the pass holder’s following information (after the work pass has been approved):
- Educational qualification
- Work location