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Leave for part-time employees

A part-time employee is entitled to paid annual and sick leave. Eligible parents can also qualify for maternity, paternity and childcare leave.

Entitlement

If you are covered by the Employment Act, you are entitled to paid annual leave, sick leave, and hospitalisation leave as a part-time employee. Working mothers are also entitled to maternity leave.

Your pay while on leave is based on the number of hours you work.

Annual leave

If you are covered by Part IV of the Employment Act, and have completed 3 months of service, you are entitled to paid annual leave in proportion to the yearly entitlement of a similar full-time employee, based on your working hours.

The leave entitlement is calculated as follows:

No. of working hours per year of a part-time employee
--------------------------------------
No. of working hours per year of a similar full-time employee
x No. of days of annual leave of a similar full-time employee with equal length of service x No. of working hours in a day of a similar full-time employee
  • A part-timer works 4 hours a day for 5 days a week (20 hours per week)
  • A similar full-timer works 8 hours a day for 5.5 days per week (44 hours per week)
  • The full-timer's leave entitlement is 7 days in the first year

The part-timer’s entitlement after 3 months is:[(20 hours x 52 weeks) / (44 hours x 52 weeks)] x 7 days x 8 hours per day = 25.5 hours

Encashing annual leave

Instead of taking annual leave, you can agree with your employer to encash your earned annual leave and add it into your hourly gross rate of pay. Such an agreement must be clearly stated in the contract of service.

Note: You cannot encash your annual leave if you work at least 5 days a week and from 30 to 34 hours a week.

The formula for encashing annual leave is as follows :

Annual leave entitlement of the part-time employee (in hours)
----------------------------------------------------
Weekly working hours of the part-time employee x 52 weeks
x Hourly gross rate of pay

If the hourly gross rate of pay is $5, the encashed amount to be added to the hourly gross rate of pay will be:[25.5 hours / (20 hours x 52 weeks)] x $5 = $0.12

Hence, the total hourly gross rate of pay including encashed annual leave is $5.12.

Sick and hospitalisation leave

You are entitled to paid sick leave and hospitalisation leave if you are covered by the Employment Act and you have completed 3 months of service.

You cannot encash your leave entitlement.

Your leave entitlement is calculated as follows:

No. of working hours per year of a part-time employee
--------------------------
No. of working hours per year of a similar full-time employee
x No. of days of sick leave of a similar full-time employee with equal length of service x No. of working hours in a day of a similar full-time employee

If a part-time employee works 20 hours a week and a similar full-time employee works 44 hours a week:

Sick leave is:
[(20 hours x 52 weeks) / (44 hours x 52 weeks)] x 14 days x 8 hours = 50.9 hours of sick leave per year.

Hospitalisation leave is:
[(20 hours x 52 weeks) / (44 hours x 52 weeks)] x 60 days x 8 hours = 218.2 hours of hospitalisation leave per year. This includes the 50.9 hours of sick leave.

Medical reimbursement

If you're covered by the Employment Act (EA), you can get medical reimbursements if you've worked at least 3 months.

Payment

  • Your employer must bear the cost of your medical consultation fee, if it results in at least one day of paid sick leave, or paid hospitalisation leave, arising from a medical certificate given to you.
  • Your reimbursement for medical consultation fee for sick leave beyond what the EA provides depends on the medical benefits in your employment contract or your company's collective agreement with its union. This includes other medical costs, such as medication.

If you fall sick during public holidays, annual leave, rest days or non-working days:

  • You will not be eligible for paid sick leave on those days
  • You will not be eligible to claim reimbursement for medical consultation fee

In today's practices, companies' medical benefits schemes generally provide reimbursement for medical consultation beyond the paid sick leave (of 14 or 60 days, if including hospitalisation), including on public holidays, annual leave, rest days or non-working days.

Cosmetic procedures

Employers are not required to grant paid sick leave or pay medical fees for cosmetic procedures. The doctor performing the examination will decide whether a procedure is for cosmetic reasons.

Company policy may cover this under their employee medical benefit.

Maternity leave

You are entitled to the same maternity benefits and protection as a full-time employee, provided you are eligible for maternity leave.

Payment is based on the number of days you are contracted to work, at your gross rate of pay.

Paternity leave

You are entitled to the same paternity benefits as a full-time employee, provided you are eligible for paternity leave.

Payment is based on the number of days you are contracted to work, at your gross rate of pay.

Shared parental leave

You are entitled to the same shared parental leave benefits as a full-time employee, provided you are eligible for shared parental leave.

Payment is based on the number of days you are contracted to work, at your gross rate of pay.

Childcare leave

You are entitled to the same childcare leave and extended childcare leave benefits as a full-time employee.

Government-Paid Childcare Leave is calculated as follows:

Average number of hours a week the part-time employee has to work
------------------------------------------
Average number of hours a week a similar full-time employee has to work
x Days of childcare leave a similar full-time employee has, based on duration of employment x Number of hours a day a similar full-time employee has to work

Your childcare leave entitlement should be adjusted based on the number of working hours, so that it is equivalent to that of a full-time employee. It is subject to a minimum of 2 days.

A part-time employee works an average of 4 hours a week, and a similar existing full-time employee works an average of 8 hours a day and 44 hours a week.

The part-time employee's paid childcare leave entitlement is:
4/44 x 6 x 8 = 4.4 hours (subject to minimum of 2 days).

The part-time employee will be entitled to 2 days of childcare leave, equivalent to four hours each day.

Childcare leave in accordance with the Employment Act is calculated as follows:

Number of hours a week the part-time employee has to work x 52
------------------------------------------

Number of hours a week a similar full-time employee has to work x 52

x 2 days of childcare leave x Number of hours a day a similar full-time employee has to work

Adoption leave

You are entitled to 12 weeks of adoption leave based on your respective work schedule of you meet the qualifying conditions.

Unpaid infant care leave

You are entitled to unpaid infant care leave if you meet the qualifying conditions.

Your unpaid infant care leave entitlement should be adjusted based on the number of working hours, so that it is equivalent to that of a full-time employee.