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Work Permit: notify MOM of changes

If you employ Work Permit holders, you need to notify MOM of changes during their employment, including updates to company name and address, worker's occupation, passport, and residential address.

You will need to notify MOM in these situations:

Change in business entityShow

You need to inform us if your company is undergoing the following changes that result in a change in the CPF submission number:

  • Changing to another type of business entity (e.g. from a sole proprietorship to private limited company), where at least one of the directors, partners or sole proprietors will move to the new entity.
  • Undergoing full merger, acquisition or amalgamation of entities.
  • Renewing a business registration with a different ACRA number while keeping the company name.

How to apply

To update your business entity:

  1. Declare your business activity for the new business entity (with a new CPF submission number).
  2. Complete the request form for change of business entity.
  3. Submit a scanned copy of the request form, together with the required documents stated on the form, using iSubmit, choose Option 6: Work Permit Application Matters for Business Sectors.

Your request will be processed within 14 working days.

Upon approval:

  • There will be a one-time transfer of all your foreign workers to the new business entity.
  • Your old business entity will no longer be able to apply for foreign workers.
  • You will need to furnish new security bonds for all non-Malaysian work permit holders.
If you are transferring Work Permit holders because two companies are undergoing a full merger, acquisition or amalgamation, you should change your business entity instead.

A Work Permit holder can be transferred to a related company (e.g. subsidiary or parent company). You can get this done by following the steps below.

For non-Malaysian Work Permit holders

  1. You need to request for your Work Permit holders to be allowed to remain in Singapore during the transfer. Send us the following documents using iSubmit (choose Option 6):
    • A letter from the related company stating the reasons for the request.
    • A letter from the current company stating the consent to the transfer.
  2. After it is approved, get the related company to apply for a new Work Permit for the employee. Ensure that the company has sufficient quota.
  3. The existing Work Permit will be automatically cancelled once the related company gets the new Work Permit issued.

For Malaysian Work Permit holders

  1. Get the related company to apply for a new Work Permit for the employee. Ensure that the company has sufficient quota.
  2. Cancel the existing Work Permit when the employment ends. Cancellation must be done before the new employer requests to issue the new Work Permit.

Change in company's name and contact detailsShow

If you change your company’s name without changing the business entity, or the contact details such as address, phone number, fax number or email address, you can just inform the Central Provident Fund (CPF) Board. The CPF Board will then inform MOM on these changes.

Note: If you are also changing your business entity (i.e. changing the CPF's submission number or the Accounting and Corporate Regulatory Authority (ACRA) number, please refer to the above section on change in business entity.

Change in worker's addressShow

As an employer, you are required to keep us updated of the residential addresses of your Work Permit holders.

You can update the new address using the Online Foreign Worker Address Service (OFWAS).

Change in worker's occupationShow

You need to submit a request to us if you want to change the occupation of a Work Permit holder.

You can inform MOM through WP Online.

Change in worker's personal particularsShow

You need to inform us of changes in a foreign worker’s details, such as passport number or personal particulars.

You can inform MOM through:

  • WP Online – for updating worker’s name, date of birth, passport number, passport expiry date and marital status.
  • iSubmit – for all other changes. Upload a copy of your letter of request and supporting documents, such as passport. Choose Option 4: Amendment of information/particulars for foreign workers and FDWs.
We will inform ICA about the changes to passport details. If the foreign worker wishes to clear immigration using the automated gates at the checkpoints, they can do so after 4 working days from the update.

Change in worker's salaryShow

You need to inform us of changes in the foreign worker's salary.

You can inform MOM through WP Online.

If a worker is pregnantShow

You need to notify MOM using one of the following methods:

  • By using online feedback.
  • By using iSubmit, under Request Type, choose Option 6: Work Permit Application Matters for Business Sectors.

Include the following information in your letter:

  • Foreign worker’s name
  • Foreign worker’s Work Permit number
  • Expected delivery date

If the foreign worker is married, include this additional information:

If the worker’s spouse is Include this information
A Singapore citizen or permanent resident
  • Copy of marriage certificate
  • Copy of spouse’s identity card (NRIC)
An Employment Pass or S Pass holder Spouse’s Foreign Identification Number or Work Permit number

If a worker goes missingShow

You must file a missing person police report and cancel the Work Permit within 1 week of knowing that your worker is missing. If not, it is against the law and you will continue to be charged levy for the worker.

If the worker is a non-Malaysian

After cancellation, you have 1 month to find the worker. If you have made reasonable effort to locate the worker but have not found the worker by then, half of the security bond ($2,500) will be forfeited.

Appeal for refund of forfeited security bond

If your missing worker has been found and sent home, you can appeal for a refund of the forfeited security bond.

  1. Download and complete the appeal form.
  2. Use iSubmit to send it to us. Choose Request Type 8: Cancellation matters.

Death of a worker in SingaporeShow

Should your foreign worker pass away in Singapore, you need to:

  1. Cancel the Work Permit within 1 week after the death of the foreign worker. Upload a copy of the following documents when cancelling:
    • Death certificate.
    • Cremation certificate if the body has been cremated in Singapore.
      OR
      Airway bill if the body has been sent back to home country.
  2. Bear the costs of burial, cremation or the return of the body to the country of origin.
  3. Bear the costs of returning the worker’s belongings to their families.
  4. Pay any outstanding salaries or payments to the worker’s estate.