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Work Permit: notify MOM of changes

If you employ Work Permit holders, you need to notify MOM of changes during their employment, including updates to company name and address, worker's occupation, passport, and residential address.

You will need to notify MOM in these situations:

Change in business entityShow

You need to inform us if your company is undergoing the following changes that result in a change in the CPF submission number:

  • Changing from a sole proprietorship to private limited company (PLC).
  • Renewing a business registration with a different Accounting and Corporate Regulatory Authority (ACRA) number while retaining the company name.

Changing from sole proprietorship to PLC

If you are changing from sole proprietorship to PLC, you need to meet these eligibility criteria:

  • The business activities of the new and old business entities are the same.
  • The company has paid all outstanding levy charges under the old business entity.
  • The old business entity is no longer registered with the ACRA.
  • At least one of the new business entity’s directors, partners or sole proprietors is the same as in the old business entity.

How to apply

To update your business entity:

  1. Declare your business activity for the new business entity (with a new CPF submission number).
  2. Complete the request form for change of business entity.
  3. Submit a scanned copy using iSubmit. Under Request Type, choose option 6: Work Permit Application Matters for Business Sectors.

Your request will be processed within 14 working days.

Steps after applying

If your application is successful, you must:

  • Furnish new security bonds for all non-Malaysian foreign workers within the stipulated time frame.
  • (For a construction company) Have a valid Building Construction Authority (BCA) or Singapore List of Trade Subcontractors (SLOT) registration certificate when applying for prior approval or a Work Permit for NTS or PRC workers.

If your application is unsuccessful, you must cancel the Work Permits of your foreign workers and repatriate them to their home countries.

Business restructuringShow

You need to submit new Work Permit applications for all your workers if your company is undergoing the following changes:

  • Restructuring
  • Takeover by another company or merger
  • Transfer between subsidiaries or associates

For your non-Malaysian foreign workers, you may request to allow your workers to remain in Singapore during this period. You should do this before submitting the new Work Permit applications.

To make the request, submit these documents to Work Pass Division:

  • A letter from the new entity stating the reasons for the request.
  • A letter of consent from the current entity for the transfer request.
  • Documents to prove the relationship between the two entities, such as:
    • Both the current and new employers' business profile or instant information from ACRA.
    • Published organisation chart.
    • Audited accounts highlighting the relationship between both entities.
    • Merger or acquisition reports, press releases, etc.

Send us a scanned copy of the documents using iSubmit. Under Request Type, choose option 6: Work Permit Application Matters for Business Sectors.

Your request will be processed within 14 working days.

Note: If your application was unsuccessful and your old business entity has terminated its registration with ACRA, you must cancel the Work Permits of your foreign workers and repatriate them to their home countries.

Change in company's name and contact detailsShow

If you change your company’s name without changing the business entity, or the contact details such as address, phone number, fax number or email address, you can just inform the Central Provident Fund (CPF) Board. The CPF Board will then inform MOM on these changes.

Note: If you are also changing your business entity (i.e. changing the CPF's submission number or the Accounting and Corporate Regulatory Authority (ACRA) number, please refer to the above section on change in business entity.

Change in worker's addressShow

As an employer, you are required to keep us updated of the residential addresses of your Work Permit holders.

You can update the new address using the Online Foreign Worker Address Service (OFWAS).

Change in worker's occupationShow

You need to submit a request to us if you want to change the occupation of a Work Permit holder.

You can inform MOM through WP Online.

Change in worker's personal particularsShow

You need to inform us of changes in a foreign worker’s details, such as passport number or personal particulars.

You can inform MOM through:

  • WP Online – for updating worker’s name, date of birth, passport number, passport expiry date and marital status.
  • iSubmit – for all other changes. Upload a copy of your letter of request and supporting documents, such as passport. Choose option 4: Amendment of information/particulars for foreign workers and FDWs.
We will inform ICA about the changes to passport details. If the foreign worker wishes to clear immigration using the automated gates at the checkpoints, they can do so after 4 working days from the update.

Change in worker's salaryShow

You need to inform us of changes in the foreign worker's salary.

You can inform MOM through WP Online.

If a worker is pregnantShow

You need to notify MOM using one of the following methods:

  • By using online feedback.
  • By using iSubmit, under Request Type, choose option 6: Work Permit Application Matters for Business Sectors.

Include the following information in your letter:

  • Foreign worker’s name
  • Foreign worker’s Work Permit number
  • Expected delivery date

If the foreign worker is married, include this additional information:

If the worker’s spouse is Include this information
A Singapore citizen or permanent resident
  • Copy of marriage certificate
  • Copy of spouse’s identity card (NRIC)
An Employment Pass or S Pass holder Spouse’s Foreign Identification Number or Work Permit number

If a worker goes missingShow

You must file a missing person police report and cancel the Work Permit within 1 week of knowing that your worker is missing. If not, it is against the law and you will continue to be charged levy for the worker.

If the worker is a non-Malaysian

After cancellation, you have 1 month to find the worker. If you have made reasonable effort to locate the worker but have not found the worker by then, half of the security bond ($2,500) will be forfeited.

Appeal for refund of forfeited security bond

If your missing worker has been found and sent home, you can appeal for a refund of the forfeited security bond.

  1. Download and complete the appeal form.
  2. Use iSubmit to send it to us within 3 months from the date of the security bond demand letter. Choose Request Type 8: Cancellation matters.

Death of a worker in SingaporeShow

Should your foreign worker pass away in Singapore, you need to:

  1. Cancel the Work Permit within 1 week after the death of the foreign worker. Upload a copy of the following documents when cancelling:
    • Death certificate.
    • Cremation certificate if the body has been cremated in Singapore.
      OR
      Airway bill if the body has been sent back to home country.
  2. Bear the costs of burial, cremation or the return of the body to the country of origin.
  3. Bear the costs of returning the worker’s belongings to their families.
  4. Pay any outstanding salaries or payments to the worker’s estate.
Last Updated: 28 March 2017