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Employment Pass: notify MOM of changes

If you are an Employment Pass (EP) holder or employer, find out when and how to notify MOM of changes, including updates to company name and address, occupation, salary and residential address.

You will need to notify MOM in these situations:

Change in pass holder's salaryShow

Who does this: Employer

As an employer, you must notify us if you lower or raise a pass holder's salary.

If you lower the salary

You must first submit a request if you want to lower a pass holder's salary. It is an offence to lower the salary without first getting approval as the pass holder may not qualify for an Employment Pass at a lower salary.

Submit your request through EP Online 1 month before the date you intend to lower the salary.

If you don’t have an EP Online account, submit a request letter using iSubmit. Under Request Type, choose option 1. The letter should be on your company letterhead and signed by both you and the employee.

If you raise the salary

Inform us when you are renewing the work pass. You can indicate the new salary in the renewal application.

Change in company name or financial informationShow

Who does this: Employer

To update your company name or financial information, complete the Request Form for Updates of Company Particulars and fax it to us, along with the supporting documents.

Note: This update only applies if there is no change in legal entity or registration number.

Change in company addressShow

Who does this: Employer

You can update your company address using EP Online.

Note: If you have a CPF account, you should also inform the Central Provident Fund (CPF) Board about the change.

Change in business entityShow

Who does this: Employer

You need to inform us if your company is undergoing the following types of changes that will result in the change in the CPF submission numbers:

  • Changing to another type of business entity (e.g. from a sole proprietorship to a private limited company), where at least one of the directors, partners or sole proprietor will move to the new entity.
  • Undergoing Full merger, acquisition or amalgamation of entities.
  • Renewing a business registration with a different ACRA number while keeping the company name

How to apply

To update your business entity:

  1. Declare your Business Activity for the new business entity (with a new CPF submission number).
  2. Complete the Request Form for Change of Business Entity.
  3. Submit a scanned copy of the form using iSubmit. Under Request Type, choose option 6 (Work Permit Application Matters for Business Sectors).

Your request will be processed within 14 working days.

Upon approval:

  • There will be a one-time transfer of all your Employment Pass holders to the new business entity.
  • Your old business entity will no longer be able to apply for work passes.

Who does this: Current employer

An Employment Pass holder can be transferred to a related company (e.g. subsidiary or parent company). You can get this done by following the steps below.

  1. Get the related company to apply for a new Employment Pass for the employee. The related company don’t need to advertise on Jobs Bank beforehand.
  2. Cancel the existing Employment Pass when the employment ends. Cancellation must be done before the new employer requests to issue the new Employment Pass.
If you are transferring Employment Pass holders because two companies are undergoing full merger, acquisition or amalgamation, you should change your business entity instead.

Change in pass holder's occupationShow

Who does this: Employer

If you need to update a pass holder's occupation, write a request on your company letterhead and submit it using iSubmit. Under Request Type, choose option 1.

The letter should include:

  • Signatures of both you and the employee.
  • The employee’s new duties.
  • The employee’s new occupation. Use the closest match from the A-Z list of standard occupations: A-I, J-R, S-Z

If the request is approved, your company will receive an approval letter. The pass holder needs to carry the approval letter until the pass is renewed.

If a pass holder goes missingShow

Who does this: Employer

You must make a missing person police report and cancel the Employment Pass within 1 week of knowing that the pass holder is missing.

Change in pass holder's residential addressShow

Who does this: Employer or pass holder

As a pass holder, you must update us within 2 weeks of changing your home address, or you could be penalised.

Log in to EP Online to update the address. The update is immediate. Print the acknowledgment page and keep it with your pass card.

Your employer can also make the change on your behalf.

Change in pass holder's personal particularsShow

Who does this: Employer or pass holder

You need to inform us of changes in personal particulars such as passport number, name or marital status.

You can update the passport number and expiry date instantly using EP Online. Written requests to update these two details will no longer be accepted.

To update other personal particulars, complete the Request Form for Amendment of Personal Particulars. Submit the completed form and supporting documents through iSubmit. Under Request Type, choose option 2.

We will inform ICA about the changes to passport details. If the pass holder wishes to clear immigration using the automated gates at the checkpoints, they can do so after 4 working days from the update.
Last Updated: 9 June 2017