The Work Pass Division must be updated on the following changes during an Employment Pass holder's tenure in Singapore.
Employment Pass holders must apply for a new pass whenever they change employers. There is no need to cancel the existing pass before doing so. Each application made will be considered based on the merits of the case.
They will only need to cancel the previous pass upon termination of employment with the previous employer.
Companies may request for an Employment Pass (EP) holder to be transferred from one business entity to another under the following scenarios:
- Change of business entity*:
- Conversion from sole proprietor/partnership to private limited company; or
- Conversion from private limited company to public listed company;
- Restructuring;
- Takeover by another company;
- Merger of companies; or
- Transfer between subsidiaries/associates.
*Please note that this is not applicable to cases where the Representative Office (RO) is converted to a private limited company/sole proprietorship/partnership/Limited Liability Partnership (LLP). For such cases, the EP holder is required to submit a new work pass application under the new entity.
Documents Required
The following documents must be submitted to the Work Pass Division:
- A letter from the organisation requesting the transfer and undertaking to be responsible for the stay, maintenance and repatriation of the Employment Pass holder;
- Employment Pass holder's travel document and Disembarkation/Embarkation Card; and
- Documents to prove the relationship between the two entities, such as:
- Both the current and new employers' Business Profile/Instant Information from the Accounting and Corporate Regulatory Authority
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- Published organisation chart;
- Audited accounts highlighting the relationship between both entities; and/or
- Merger and/or acquisition reports, press releases, etc.
Please obtain a Q-ticket at the Q-ticketing machine at Level 1 and proceed to the Work Pass Division counters at Level 2 for the transfer. The travel document may be collected on the next working day for a successful transfer.
If the request for transfer is unsuccessful, the new company should submit a new application for the Employment Pass holder.
The following documents must be produced at the Work Pass Division when there is a change in company name (without any change in legal entity):
- A copy of the certificate confirming the company's new name from the Accounting and Corporate Regulatory Authority;
- A letter from the company requesting the name change; and
- Employment Pass holder's travel document/passport and the Disembarkation/Embarkation Card (Green Card).
The company should inform the Work Pass Division in writing as soon as possible when there is a change in its operating address.
The employer must notify the Work Pass Division in writing when there is a change to the Employment Pass holder's salary.
The employer should inform the Work Pass Division in writing as soon as possible if there is a change in the designation of the Employment Pass holder. A letter bearing the signatories of both the employer and the employee stating the new designation and its duties should be submitted.
An Employment Pass holder can inform the Work Pass Division of a change in residential address via:
EP Online
The new address, updated via EP Online, will only be reflected on the Disembarkation/Embarkation Card (Green Card) when the Employment Pass is next renewed. The Employment Pass holder should print the online Acknowledgement Letter and keep it with the Disembarkation/Embarkation Card.
If you are an employer of a Foreign Domestic Worker (FDW), please refer to the information on changing the residential address for employers of FDW.
Manual Notification
The following documents must be produced at the Work Pass Division for manual address updates:
Employment Pass holder should submit a copy of the marriage certificate to
Work Pass Division
Ministry of Manpower
18 Havelock Road
Singapore 059764
You may proceed to apply for Dependant Pass for pass holder's spouse.
Employment Pass holders who have renewed or changed their travel documents/passports must transfer their Employment Pass(es) to the new travel document.
The following documents must be submitted to the counter at the Work Pass Division to facilitate the Employment Pass transfer:
- Disembarkation/Embarkation Card (Green Card); and
- Employment Pass holder's old and new travel documents/passports.
An Employment Pass holder should request for a replacement card if the Disembarkation/Embarkation Card is lost.
The following documents must be produced at the Work Pass Division:
- A letter from the employer requesting the replacement card;
- Employment Pass holder's travel document/passport; and
- Police report on the loss of the card.
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